Title: Payroll /Human Resource Coordinator
Level/Division: Administration
Accountable To: Human Resource Manager
SUMMARY OF POSITION:
The Payroll/Human Resource Specialist contributes to the accomplishment of Human Resources practices and objectives that will provide an employee-oriented, high performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of a superior workforce.
Performs a variety of administrative duties in support of the Human Resource Manager and the Department, requires a high level of diversity in clerical and communication skills. The Payroll/Human Resource Specialist is an employee focused position that requires a high level of confidentiality and integrity. This position is responsible for the payroll function; also helps with the implementation of services, policies, and programs and assists company managers with employee relation, payroll and benefit issues.
MAJOR FUNCTIONS AND RESPONSIBILITIES:
- Coordinates the processing of the bi-weekly salary and weekly union hourly payroll.
- Responsible for payroll record keeping (payroll reports, time and attendance, and changes in taxes). The verification of shop floor data collection, inclusion of vacation and holiday pay as outlined in the Union-Company Agreement, and maintenance of scheduled deductions.
- Ensuring appropriate amounts/deductions/taxes/direct deposit/garnishments are calculated and applied to the various accounts.
- The Payroll /Human Resource Specialist is responsible for the accurate and confidential maintenance of all related records, computer reports, personnel files, documents and the HR filing system. Assisting with the day-to-day efficient operation of the HR office.
- Other responsibilities will include assisting with new hire and benefit orientations, assisting with medical claims and handling worker’s compensation issues.
- Responds to departmental inquiries and issues related to payroll information and works to resolve issues and problems in an expeditious and satisfactory manner.
- Ensure compliance with applicable federal, state and local laws and regulations, including FMLA, FLSA, COBRA, HIPAA, Workers Compensation, and EEO.
- Additional duties, maintenance of employee attendance data to support the absentee program, assisting employees with benefit programs, maintaining accident reports and processing workers’ compensation claims.
- The Payroll /Human Resource Specialist will also assist in the coordinator of various company programs and events, such as employee picnic, lunches, recognition, wellness and the like.
- Perform other duties as assigned by management.
EDUCATION AND EXPERIENCE REQUIREMENTS:
- A minimum of an Associate Degree, plus specialized training in Human Resources fundamentals at a college level. Minimum of 3+ years of experience in a union/manufacturing environment.
- Must be a people oriented person with clear communication skills.
- Strong bias for action, ability to work in a fast paced team environment is essential, able to work on multiple projects, take pride in work and possess a high degree of flexibility and tolerance of change.
- The position requires the ability to maintain complete confidentiality, exercise varying degrees of judgment, independence and discretion.
- Proven experience with an HRIS system, Evolution, ADP Pay-xpert/HR-xpert and EZ Labor.
- Excellent computer skills to include Microsoft Office, Excel and Access
- A valid driver’s license is required.